Answered By: Ana Enriquez
Last Updated: Jul 21, 2020     Views: 31

Whether you can deposit your scholarly article and which version you can deposit depend on the agreement you signed with your publisher prior to publication.

The Sherpa Romeo database is a good starting point for figuring out your rights to deposit your article. You can search by journal or publisher name and see a summary of the journal's default rules related to "self-archiving" (the author's posting of the article online). Sherpa Romeo also provides links to the publisher's webpages about self-archiving, so you can double-check the summary to ensure it is up-to-date.

If you have a copy of your publishing contract, it's also good to look at that. Your contract sets a minimum for what you can do. Many publishers have set policies giving authors additional rights to self-archive their articles.

When looking at Sherpa Romeo, agreements, and publisher policies, pay close attention to two distinctions: the article version in question and the archiving or deposit location being described. Your rights to self-archive your work often vary depending on both of these. Timing is also important. For example, you might be allowed to post a post-print on your personal website from the time of acceptance but not be allowed to post a post-print on an institutional repository until 12 months after publication. For-profit article sharing sites, such as ResearchGate or, may be subject to longer embargoes or banned entirely.

To modify the default terms of your publishing agreement before signing it, consider using an author's addendum.

With questions, please contact the Office of Scholarly Communications and Copyright.

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